Payroll
Payroll Management for Your Business
Managing payroll means keeping employee pay information accurate, processing approved payments on schedule, and maintaining records your business can rely on. Paper Trail manages weekly or monthly payroll using your company’s existing payroll system.
Whether your business has five employees or a larger team, we help keep payroll organized, review approved pay information, process scheduled payroll runs, and maintain the records needed to track payroll activity. Payroll services are available on their own or alongside our bookkeeping services.
What Our Payroll Services Include
Weekly and Monthly Payroll Processing
We process payroll using your existing supported payroll platform and your established pay schedule. Each payroll run is prepared using the approved employee information, hours, pay rates, and adjustments supplied by your business.
Hourly and Salaried Employee Payroll
We handle payroll processing for hourly and salaried employees, including authorized overtime, bonuses, commissions, and other payroll adjustments supported by your system.
Employee Payroll Information
We maintain payroll information in your platform based on the details and changes you approve. This includes pay rates, employee status updates, and other information needed for accurate processing.
Deductions and Withholdings
We coordinate approved payroll deductions and withholding information through your payroll provider. The payroll platform calculates applicable withholding amounts according to its settings and supported features.
Direct Deposit and Payroll Records
We coordinate scheduled payment processing through the client’s payroll provider, including direct deposit when available.
We maintain the payroll registers and payment records generated by the system.
Payroll Reporting
We provide available payroll reports showing wages, deductions, employer payroll costs, and payment totals, helping your business keep accurate records and understand its payroll expenses.
Payroll Tax Records and Year-End Forms
We coordinate with your payroll provider regarding supported payroll tax reports, filings, and year-end forms. The responsibilities for payroll tax deposits, filings, and deadlines are confirmed before services begin. Your business remains responsible for its employer obligations.
Payroll and Bookkeeping
If Paper Trail also manages your bookkeeping, we can coordinate payroll expense entries and reconciliation as part of the services agreed upon for your business. Payroll is a separate service and is not automatically included in a bookkeeping package.
Choose Your Payroll Schedule
Weekly Payroll
For businesses that pay employees every week. Paper Trail processes each scheduled payroll run using the employee and pay information your business has approved.
Monthly Payroll
Processing We process payroll using your existing supported payroll platform and your established pay schedule.
Each payroll run is prepared using the approved employee information, hours, pay rates, and adjustments supplied by your business. Hourly and Salaried Employee Payroll We handle payroll processing for hourly and salaried employees, including authorized overtime, bonuses, commissions, and other payroll adjustments supported by your system. Employee Payroll Information We maintain payroll information in your platform based on the details and changes you approve. This includes pay rates, employee status updates, and other information needed for accurate processing. Deductions and Withholdings We coordinate approved payroll deductions and withholding information through your payroll provider. The payroll platform calculates applicable withholding amounts according to its settings and supported features. Direct Deposit and Payroll Records We coordinate scheduled payment processing through the client’s payroll provider, including direct deposit when available. We maintain the payroll registers and payment records generated by the system. Payroll Reporting We provide available payroll reports showing wages, deductions, employer payroll costs, and payment totals, helping your business keep accurate records and understand its payroll expenses. Payroll Tax Records and Year-End Forms We coordinate with your payroll provider regarding supported payroll tax reports, filings, and year-end forms. The responsibilities for payroll tax deposits, filings, and deadlines are confirmed before services begin. Your business remains responsible for its employer obligations. Payroll and Bookkeeping If Paper Trail also manages your bookkeeping, we can coordinate payroll expense entries and reconciliation as part of the services agreed upon for your business. Payroll is a separate service and is not automatically included in a bookkeeping package. Choose Your Payroll Schedule Weekly Payroll For businesses that pay employees every week. Paper Trail processes each scheduled payroll run using the employee and pay information your business has approved. Monthly Payroll For businesses that use a monthly employee pay schedule where permitted by applicable wage payment laws. Paper Trail processes one scheduled payroll run per month using your approved information.
Your Payroll System Is Required
For businesses that use a monthly employee pay schedule where permitted by applicable wage payment laws. Paper Trail processes one scheduled payroll run per month using your approved information.
We work within your existing supported payroll platform. Common platforms include QuickBooks Payroll, Gusto, ADP, Paychex, OnPay, and Rippling. Compatibility must be confirmed before services begin.
If your business does not currently have a payroll system, you must establish an account with a compatible payroll provider before Paper Trail can begin processing payroll. Your business pays its payroll software subscription fees separately from Paper Trail’s service fees.
Getting Started
We review your employee count, payroll frequency, current payroll system, and processing needs. After your service is confirmed, we arrange appropriate access, establish the payroll workflow, and review the information and approvals needed before each payroll run.
Your business provides accurate employee information, approves payroll details, and ensures funds are available for wages and required payroll payments.
Payroll Packages
Explore our weekly and monthly payroll packages for businesses with up to 15 employees. Businesses with more than 15 employees can request a custom quote.
Book a Consultation
Discuss your payroll system, employee count, pay schedule, and business needs with Paper Trail.